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If you know your organization’s key goals before planning, you can ensure that every part of your event is optimized for success.Īre you trying to raise awareness for a cause, or collect a predetermined amount of donations for your next project? Are you hoping to attract 50 guests or 500? Running an event will look a bit different depending on these answers. The very first step in planning a successful event is to establish tangible goals and objectives.

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Ready for the complete breakdown on how to plan an event with these steps? Let’s dive in! 1. Planning a successful event comes down to following these 13 steps:

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If you want a few more event planning guidelines, we also have this guide to using your event planning checklist effectively! This guide includes details on timelines and best practices for event follow up.įinally, we know that running an event looks different in the virtual sphere, so we’re also offering a Free Virtual Event Planning Checklist.

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Looking for a bit more structure for planning an event? We’ve created a Free Event Planning Checklist you can simply download and modify to your organization’s needs. While this may feel like a daunting list, we’ve created a step-by-step breakdown of each element and everything you need to know to get started. Promotional, advertising, marketing, and publicity plan.Partnerships and event sponsorship opportunities.What Are The Core Features of an Event Plan?Ī big part of knowing how to run an event successfully is keeping all of the components in one place-which is where an event plan comes in! With a clear event plan example, all you need to do is fill in the blanks. To identify your timeline, we recommend working backwards from your event date with a workback schedule. These components become an event management plan when they’re worked into SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) goals and objectives, as well as a timeline. Regardless of the size of your event, a good plan covers the same essential components (which we’ll cover in the next section!). Whether you’re neck-deep in conference planning or setting up your first small park event, an event plan serves as your North Star as you prepare for the big day. Also called an event management plan, this tool organizes all of the steps and key information that go into running an event. Without further ado, let’s dive into the ins and outs of planning an event!Īn event plan is a guide for all the components of your event.

How to plan a successful event in 13 steps.A free event planning template (plus checklists for in person and virtual events !).The core features of an event management plan.Whether you’re new to running an event or are just looking for some refreshers, this post will cover information including: And while we can’t identify every last detail you’ll need to think about (it often depends on the type of event!) we’ve got a bushel of best practices that work well for everybody. We’ve seen a lot of organizations’ events over the years. Looking for advice on how to plan an event? You’ve come to the right place!

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